Product-contact layer
Material, liner or inner pack, closure, food-contact suitability, and moisture protection are buyer- and route-defined.
DRIED GALANGAL · ORDER-TO-HANDOVER FRAMEWORK
A clean shipment file starts before the booking.
Product, packing, risk, cost, documents, payment, timing, and handover are different decisions. SENESA structures them in one written order file before any shipment claim is treated as confirmed.
GOODSSpecification + quantity
HANDOVERPlace + risk + cost
FILECommercial + route documents
COMMITMENTApproved quotation / order
01 · ORDER-TO-HANDOVER
Eight gates before the shipment file closes.
Each gate has a buyer-facing output. A later logistics step cannot repair an undefined product or commercial basis.
- 01INPUT COMPLETE
Buyer brief
Define company, format, application, quantity, destination, required arrival context, packing, documents, and the proposed delivery rule.
- 02QUALITY BASIS
Product qualification
Align the written specification, sample purpose, current-lot evidence, treatment restrictions, and destination acceptance points.
- 03COMMERCIAL BASIS
Written quotation
State product, quantity, price basis, Incoterms® Rule, exact named place or port, version, packing, timing basis, documents, payment, exclusions, and validity.
- 04ORDER FILE
Order confirmation
Reconcile quotation, purchase order or contract, payment conditions, buyer/importer data, shipping marks, destination requirements, and change control.
- 05CARGO-READY PLAN
Allocation & readiness
Connect the allocated material to processing, inspection, analytical, packing, and document plans; confirm the cargo-ready event before booking commitments.
- 06LOGISTICS FILE
Booking & load plan
Confirm the responsible party, mode, routing, equipment or vehicle, handover point, loading date, cut-off, gross-weight data, and contingency path.
- 07DOCUMENT REVIEW
Customs & documents
Prepare the applicable commercial, customs, transport, origin, plant-health, treatment, analysis, insurance, and destination file without promising conditional documents early.
- 08SHIPMENT HANDOVER
Loading & handover
Record quantity, condition, container or vehicle identity, tally, marks, seal, exceptions, and the agreed handover; then release the post-shipment file.
WORKING DATA · COMPETITOR BENCHMARK
Editable commercial assumptions, kept outside the offer.
Competitor-derived working values for evidence review. Replace with approved SENESA evidence before publication, quotation, sampling, or production.
DUMMY BENCHMARK — NOT A SENESA OFFERNO PRICE · NO CAPACITY CLAIM · NO BINDING TERM
- Price policy
- Custom quotation onlyNo public price until current raw material, specification, packing, quantity, route, and validity are approved.
- Trial-order MOQ
- 1 metric ton discussion placeholderConfirm source, processing, packing, cost, and mixed-load feasibility before quoting.
- Container planning
- 8–10 metric tons per 20-foot containerReplace with a pack-and-load calculation or trial for each format and pack.
- Packing
- 10 kg / 20 kg lined bag or carton; buyer marks by requestApprove food-contact layer, outer pack, closure, pallet, label, and destination requirements.
- Delivery basis
- FOB named Indonesian port; CIF discussion by requestName the actual port and complete Incoterms® 2020 notation in the quotation.
- Preparation window
- 15–30 calendar days after written specification, packing, payment, and availability confirmationReplace with current allocated-lot and production evidence; vessel time is separate.
- Payment
- T/T structure to be agreed in writingNo percentage, credit term, bank instruction, or release trigger is public until approved.
- Capacity
- Not stated; quote against confirmed source and allocated lotA competitor capacity is never copied as SENESA capability.
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DUMMY DOCUMENT POSITION
Separate routine records from conditional documents.
No certificate, treatment, laboratory result, or destination document is promised by this list.
| Document | Dummy status | Required evidence |
|---|---|---|
| Commercial invoice | Working default | Seller-issued; final data follows the approved commercial file |
| Packing list | Working default | Seller-issued; pack count, net/gross weight, marks, and lot references require confirmation |
| Transport document | Carrier-issued | Bill of lading or other transport record follows the booked shipment |
| Certificate of Origin | Conditional dummy | Issuer, form, eligibility, cost, and timing must be confirmed |
| Phytosanitary certificate | Conditional dummy | Destination, product route, inspection, treatment, and authority applicability must be confirmed |
| Fumigation / treatment record | Conditional dummy | Only when required and supported by the actual treatment provider and shipment |
| Certificate of Analysis | Conditional dummy | Analytes, limits, methods, laboratory, sample, and represented lot require written approval |
| Inspection evidence | By agreement | Scope, inspector, sampling, photographs, report, cost, and acceptance effect require agreement |
02 · PACKAGING + LOADING
Build the pack from product contact outward.
No public bag size, liner, pallet pattern, container load, or net weight is guaranteed. The approved instruction must connect the product to the shipment plan.
Commercial pack
Net weight, gross-weight tolerance, bag or carton format, count, dimensions, handling, and sample retention are written into the pack instruction.
Marks & identity
Product description, lot code, pack number, net / gross weight, origin wording, consignee marks, language, and required symbols need approval.
Unit-load plan
Loose loading, pallet, wrap, corner protection, stacking, fumigation or ISPM 15 relevance, and container fit remain shipment-specific.
LOAD CHECK / 08
Record the condition and the handover.
Checklist depth, witnesses, photographs, carrier data, and release authority are agreed per shipment.
- 01Container, vehicle, or equipment identity
- 02Clean, dry, odour, damage, and contamination review
- 03Approved pack count, weights, tally, and lot marks
- 04Loading pattern, segregation, pallet, and securing plan
- 05Moisture-control or ventilation measure only if approved
- 06Gross-weight and carrier data by the responsible party
- 07Seal identity and loading exception record
- 08Photos or witness record only when agreed and permitted
03 · DOCUMENT MATRIX
List the file before promising the file.
Every document has an issuer, data source, timing, condition, cost, and represented goods. Appearing in this matrix does not mean it is automatically available or included.
| Document | Responsible route | Content / relationship | Status basis |
|---|---|---|---|
| Commercial invoice | Seller / order file | Buyer, seller, goods, quantity, value, currency, delivery rule, and references | Order-specific |
| Packing list | Seller / packing file | Pack count, net / gross weight, dimensions, marks, lot and shipment relationship | Order-specific |
| Indonesian customs declaration | Exporter or authorised customs route | PEB and related customs response / supporting data as applicable | Legal and route-specific |
| Transport document | Carrier / forwarder route | Bill of lading, sea waybill, air waybill, or other mode document as applicable | Mode and contract-specific |
| Origin document | Authorised issuer / trade route | Certificate or declaration of origin only when required and supportable | Agreement / destination-specific |
| Phytosanitary certificate | National plant-protection certification route | Only when the importing country regulates the product / consignment and the authority can issue it | Destination and commodity-specific |
| Treatment / fumigation evidence | Approved operator / authority route | Process, date, lot, provider, and declaration scope where applicable | Conditional |
| Analysis / inspection report | Agreed laboratory / inspector | Named sample, lot, method, result, date, and approval relationship | Buyer-contract-specific |
| Cargo insurance evidence | Insurer / responsible contracting party | Policy or certificate scope when the selected rule or contract requires seller-arranged cover | Term and contract-specific |
| Destination extras | Buyer / importer / authorities | Registration, import permit, prior notice, labelling, translation, halal, or other route controls | Country, use, and buyer-specific |
04 · DELIVERY-RULE FRAMEWORK
Name the rule. Name the place. Name the version.
The cards below are discussion gates, not substitutes for the official ICC rules or transaction-specific legal and logistics review.
CONTRACT NOTATION[RULE] [EXACT NAMED PLACE OR PORT], Incoterms® 2020
Then define product, payment, title where relevant, inspection, documents, claims, remedies, changes, and governing contract terms separately.
Origin handover discussion
Use the exact official rule, transport mode, delivery point, loading status, export-clearance responsibility, and named place or port. Containerised or multimodal movement requires special care when choosing between FCA and maritime-only rules.
Seller-arranged carriage discussion
The seller may arrange carriage to a named destination while risk can transfer earlier. The file must state the correct named destination, delivery point, insurance scope where relevant, and official rule wording.
Destination delivery discussion
Destination delivery increases operational, customs, tax, and unloading questions. DDP is not offered by this preview and must not be quoted without verified legal, tax, importer, and logistics capability.
What the rule does not finish
The sales contract still needs product conformity, payment, title, inspection, documents, force majeure, claims, dispute, change, and remedy provisions appropriate to the transaction.
Incoterms® is a trademark of ICC. Reference on this Public Preview does not imply association, approval, or sponsorship by ICC.
05 · QUOTATION ANATOMY
A price is only useful beside its assumptions.
These fields turn an RFQ response into a reviewable commercial basis rather than a floating number.
- Product
- Format, specification revision, grade code if approved, treatment status, and lot / sample basis
- Quantity
- Ordered quantity, tolerance, pack configuration, unit, and allocation basis
- Price
- Currency, price unit, inclusions, exclusions, tax / duty assumptions, and validity
- Delivery rule
- [RULE] [EXACT NAMED PLACE OR PORT], Incoterms® 2020
- Timing
- Start event, cargo-ready basis, booking dependency, cut-off, and planning range without a guaranteed arrival
- Documents
- Included, conditional, buyer-provided, authority-issued, timing, language, copies, and exceptions
- Quality release
- Sample / lot relationship, inspection, tests, methods, acceptance, deviation, and claims path
- Payment & change
- Payment instrument / milestone, bank-cost allocation, amendment approval, cancellation, and order precedence
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06 · OFFICIAL PLANNING REFERENCES
Check the current source for the current route.
Use official material for planning, then confirm applicability with the responsible buyer, importer, customs, plant-health, carrier, insurer, and professional advisers.
Incoterms® 2020
Official rules and selection guidance for allocating delivery, risk, cost, and obligations. Use the full rule, named place or port, and version in the sales contract.
Tata Laksana Ekspor
Official Indonesian Customs overview of goods preparation, export declaration, risk-based examination where relevant, document review, loading, and departure.
ISPM 12 - Phytosanitary certificates
Official standard for export and re-export phytosanitary certificates. Applicability still depends on the importing country and regulated consignment.
07 · EXPORT QUESTIONS
Resolve responsibility before cargo moves.
Which Incoterms® Rule can SENESA quote?
No universal rule is promised on this preview. The selected rule must fit the transport mode, delivery point, buyer and seller capabilities, customs route, insurance need, named place or port, and Incoterms® 2020 version stated in the written quotation.
Can I request an FOB dried galangal price?
Yes, as an RFQ input, but a useful quotation still requires the exact named port of shipment, product specification, quantity, packing, allocation, timing, document scope, payment basis, and validity. The parties should also confirm whether the maritime rule fits the actual container or transport handover.
Which export documents are included?
The written quotation identifies included, conditional, buyer-provided, carrier-issued, authority-issued, and unavailable items. Origin, phytosanitary, treatment, analysis, insurance, and destination documents are never implied solely because they appear in this planning matrix.
When is the freight booking made?
The booking point depends on order confirmation, payment basis, cargo-ready planning, quantity, equipment, carrier space, route, cut-off, selected delivery rule, and who is contractually responsible for carriage.
Does an Incoterms® Rule define payment or product quality?
Not by itself. The sales contract and order file still need payment, product conformity, inspection, documents, title where relevant, claims, remedies, changes, and dispute provisions.
BUILD THE SHIPMENT BRIEF
Put the named place beside the product requirement.
Share format, specification, quantity, packing, destination country and port, proposed delivery rule, required documents, payment basis, and target timing.