Segregate the affected material.
Identify quantity, pack units, location, reason, time, and responsible reviewer without implying a specific warehouse system.
DRIED GALANGAL · PROCESS-CONTROL FRAMEWORK
Every transformation needs a record.
From incoming material to the released pack, the buyer should be able to see what happened, which controls applied, what evidence represents the lot, and where an exception changed the route.
ROUTE7 controlled stages
FORMATSWhole / chunk + slices
IDENTITYOne connected lot story
STATUSEvidence to confirm
01 · MATERIAL-TO-PACK ROUTE
Seven stages. No invisible handoff.
Each stage shows the buyer decision, minimum control questions, and the record expected from the confirmed supply route.
- 01RECEIVING
Receive, identify, and decide the starting condition.
Record the supplier or source reference, arrival date, product state, quantity, packaging condition, visible contamination, and the initial accept, hold, or reject decision.
CONTROL POINTS- Source / supplier reference
- Material state and quantity
- Incoming condition
- Initial lot identity
- 02WASHING / CLEANING
Apply the cleaning step only to the confirmed route.
For a fresh-material route, define washing water, contact surfaces, cleaning sequence, drainage, and cross-contamination controls. If material enters already dried or cleaned, record the actual incoming condition instead of implying a wash step.
CONTROL POINTS- Applicability decision
- Water / cleaning control
- Equipment hygiene
- Drain and segregation
- 03CUTTING
Keep format identity through every cut decision.
Dried slices need a buyer-defined cut and distribution. Whole or chunk material may follow a different size-reduction route or omit slicing. Record line clearance, equipment condition, batch start and end, and format segregation.
CONTROL POINTS- Format instruction
- Cut / piece distribution
- Line clearance
- Yield and segregation
- 04DRYING
Control the drying event, then verify the product result.
Record the confirmed drying method, load identity, start and end, process observations, and deviations. Product acceptance uses the buyer-approved moisture or water-activity target and named test method, not a universal time or temperature published here.
CONTROL POINTS- Dryer / method reference
- Load and timing
- Process observations
- Moisture / aw verification
- 05SORTING / INSPECTION
Remove ambiguity before material reaches the pack.
Inspect the agreed sample for format distribution, appearance, defect categories, foreign matter, and other buyer controls. Screens, magnets, metal detectors, or similar controls are recorded only when the confirmed line actually uses them.
CONTROL POINTS- Inspection sample
- Defect categories
- Foreign-matter control
- Accept / hold / rework
- 06PACKING / MARKING
Give every pack a readable relationship to the lot.
Check the approved packaging instruction, liner or inner-pack requirement, net weight, closure, label, lot marks, pack count, and pallet plan. Materials and weights remain buyer- and route-defined until written approval.
CONTROL POINTS- Approved pack instruction
- Weight and closure
- Lot mark and label
- Count / pallet relationship
- 07LOT RELEASE
Release the file and the material together.
Reconcile accepted quantity, packed units, retained samples, inspection results, analytical reports, treatment status, deviations, and destination documents. Record who released, held, or rejected the lot and when.
CONTROL POINTS- Mass-balance review
- Evidence checklist
- Deviation status
- Release identity and date
02 · CONTROL RECORD MATRIX
The record must answer the release question.
Document names below are a framework. Final records, owners, retention, language, and availability must match the confirmed operator and buyer agreement.
| Stage | Control question | Record relationship | Decision status |
|---|---|---|---|
| Receiving | What arrived, from whom, when, how much, and in what condition? | Inbound record + initial lot code | Accept / hold / reject |
| Washing / cleaning | Does the step apply, and which hygiene controls were used? | Cleaning log or documented N.A. reason | Continue / correct / hold |
| Cutting | Which format instruction and segregation rule were applied? | Format batch + line-clearance record | Continue / rework / hold |
| Drying | Which load, method, observations, and product tests represent the batch? | Drying log + named test result | Pass / retest / hold |
| Sorting | Which sample, categories, limits, and foreign-matter controls were reviewed? | Inspection worksheet | Accept / rework / hold |
| Packing | Which pack instruction, weight, closure, label, and count were released? | Pack / mark release record | Release / correct / hold |
| Lot release | Do quantities, records, samples, reports, and exceptions reconcile? | Approved lot dossier | Release / reject / concession |
03 · LOT TRACKING
One code, carried through five relationships.
The final system may use a different code, but the buyer file should retain the connections below.
PROPOSED FORMAT · EXAMPLE ONLYSRC-YYYYMMDD-###-FMT
Source reference · process or packing date · unique sequence · format code
- T01
Source reference
Supplier or source identity and the incoming material record.
- T02
Processing batch
The confirmed route, dates, format changes, and process records.
- T03
Sample & evidence IDs
Inspection samples, retained samples, reports, and their represented material.
- T04
Pack-unit relationship
Pack count, weight, label, pallet, and lot marks linked to the released batch.
- T05
Order / shipment file
Buyer order, quantity, destination, documents, exceptions, and release decision.
ONE STEP BACKIncoming material + source reference
INTERNAL CHAINProcess, sample, result, pack, release
ONE STEP FORWARDBuyer order + shipment allocation
04 · LOT DOSSIER
Reconcile quantity, evidence, and disposition.
A commercial lot file should explain what entered, what changed, what was held or lost, what was packed, and which evidence supports release.
- 01
SENESA enquiry and order reference
- 02
Source / supplier and incoming-lot reference
- 03
Confirmed processing and packing location
- 04
Product format and approved specification revision
- 05
Incoming, processed, held, reworked, rejected, and packed quantities
- 06
Step dates, record IDs, and accountable reviewers
- 07
Sample, inspection, and laboratory report relationships
- 08
Treatment status and evidence when applicable
- 09
Packaging units, lot marks, pallet, and loading relationship
- 10
Deviation, concession, release, and retention status
MASS-BALANCE PLACEHOLDER
Incoming accepted-Process loss / rejected / retained=Packed + held quantity
Actual categories, units, tolerances, and reconciliation method must be approved for the confirmed process route.
05 · HOLD + DEVIATION LOGIC
A deviation needs a visible disposition.
Exceptions must not disappear between processing, testing, packing, and quotation.
Assess product and buyer impact.
Review cause, represented lot, specification impact, evidence, reinspection or retest need, and destination implications.
Record the approved outcome.
Release, rework, retest, buyer concession, return, rejection, or another supported decision must keep its approver and lot relationship.
06 · PROCESS QUESTIONS
Clarify the route before relying on it.
Does this page describe a confirmed SENESA-owned factory?
No. It is a control framework for the supply route. The actual supplier, processing site, packing site, equipment, process sequence, and records must be confirmed for the proposed order before they become commercial claims.
Do whole or chunk and sliced galangal follow the same route?
Not necessarily. The incoming material state, cleaning need, cut step, drying event, sorting controls, and packing may differ. The applicable route is written for the selected format and current lot.
What does the proposed lot code mean?
SRC-YYYYMMDD-###-FMT is a design example: source reference, process or packing date, unique sequence, and format code. The final format must reflect the confirmed operator and record system.
Can a buyer trace every pack to raw material?
That outcome requires a verified record chain from incoming material through processing, samples, reports, packing, and shipment allocation. The exact traceability evidence and pack-level granularity are agreed and confirmed for the order.
BUILD THE ORDER FILE
Ask for the records your acceptance depends on.
Share format, application, destination, process restrictions, required traceability depth, sample plan, test scope, packing, and document expectations.