Sampling
Define the represented lot, sampling location, number of increments, composite or individual samples, sample size, seal, transport, and retention.
WHOLE / CHUNK + SLICES · BUYER QUALIFICATION TEMPLATE
Define the line before testing the lot.
A specification is useful only when product identity, targets, tolerances, methods, units, sampling, and the represented sample or lot are visible together.
Complete the buyer targets and methods, identify the sample or lot, then approve the resulting specification in writing. Blank fields are not claims.
VERSION 2026-08-03Competitor-derived working values are maintained as internal research material and are not published. They inform how questions are framed; they never become a SENESA limit, quotation, label, or release criterion.
01 · CONTROL MATRIX
One matrix. Two commercial formats.
Rows define the decision. Buyer targets and current-lot evidence complete the commercial specification.
| Control | Decision | Whole / chunk | Slices | Method / evidence |
|---|---|---|---|---|
| Product identity | Botanical identity and naming | Buyer to define / current evidence | Buyer to define / current evidence | Approved identity evidence |
| Format | Piece or cut definition | Whole / chunk definition + tolerance | Slice geometry + distribution tolerance | Written procedure + reference sample |
| Appearance | Colour and visual condition | Buyer-defined description | Buyer-defined description | Agreed lighting + inspection record |
| Defects | Broken, damaged, discoloured, mould-affected or other defects | Buyer-defined categories + limits | Buyer-defined categories + limits | Named categories, sample size, tolerance |
| Foreign matter | Extraneous or foreign material categories | Buyer / destination limits | Buyer / destination limits | Agreed sampling + inspection method |
| Moisture | Mass fraction / agreed basis | Buyer-defined target and tolerance | Buyer-defined target and tolerance | Named method, units, lab or instrument |
| Water activity | Stability-supporting measurement where required | Buyer-defined need and limit | Buyer-defined need and limit | Instrument, temperature, calibration |
| Volatile oil | Yield-driving content where the application extracts or infuses | Buyer-defined minimum | Buyer-defined minimum | Hydrodistillation, ISO 6571, reported ml/100 g |
| Organoleptic | Aroma, flavour, and application acceptance | Buyer-defined reference | Buyer-defined reference | Blind review or agreed reference method |
| Microbiology | Indicator organisms and pathogen review | Use / destination matrix | Use / destination matrix | Agreed current method + sample plan |
| Chemical scope | Residues, heavy metals, mycotoxins or other contaminants as applicable | Current applicable matrix | Current applicable matrix | Current law / buyer scope + validated method |
| Treatment | Process status and declaration wording | Confirm for proposed lot | Confirm for proposed lot | Supported lot-linked record |
| Packing & marks | Pack, liner, weight, pallet, label, lot marks | Buyer-defined | Buyer-defined | Approved packing instruction |
| Storage / shelf life | Condition and evidence basis | Confirm supported statement | Confirm supported statement | Pack + stability evidence + current approval |
IMPORTANT
Do not copy a test limit from this framework. Insert the approved buyer and destination value, unit, method, sampling basis, and decision rule for the enquiry.
02 · METHOD CONTROL
A result without a method is unfinished.
The buyer file should make each method and its represented material traceable.
Physical inspection
Name defect categories, preparation, lighting, sample size, equipment, units, tolerance, rounding, and the accept / reject rule.
Moisture & water activity
Record the named method or calibrated instrument, preparation, temperature where relevant, units, repeatability, and decision rule.
Microbiology
Use a buyer- and destination-accepted current method, defined sample plan, reporting units, and laboratory scope. A reference method is not an automatic limit.
Chemical contaminants
Build the analyte list from current destination law and buyer use, then name the validated method, reporting limit, units, and represented sample.
Result review
Check sample identity, lot relationship, method, accreditation scope where required, dates, units, limits, uncertainty where relevant, and approval status.
Reference methods commonly applied to dried spices
| Parameter | Reference standard |
|---|---|
| Sampling | ISO 948 |
| Sample preparation | ISO 2825 |
| Moisture | ISO 939 (entrainment) |
| Total ash | ISO 928 |
| Acid-insoluble ash | ISO 930 |
| Volatile oil | ISO 6571 (hydrodistillation) |
| Extraneous / foreign matter | ISO 927 |
| Test sieves | ISO 565 |
ISO does not publish a product standard specific to galangal. ISO 1003 for dried ginger is the closest analogue in botany and processing and is useful as a structural reference for parameter selection — its limits are not transferable to galangal. For Indonesian reference, Farmakope Herbal Indonesia specifies a minimum volatile oil content for lengkuas. Applicable limits for any order remain buyer- and destination-defined.
03 · GRADING FRAMEWORK
Replace “Premium” with measurable attributes.
A useful grade describes what changes the buyer decision and how that change is measured.
- Grade code
- Buyer-assigned reference; never inferred from marketing words
- Attribute set
- Measurable format, appearance, defect, foreign-matter, moisture, and other required criteria
- Tolerance
- Named maximum, minimum, range, or distribution with units and rounding
- Method
- Written sampling, inspection, or test procedure tied to each criterion
- Reference
- Approved sample, image set, colour reference, or application outcome with identity and date
- Decision rule
- Accept, hold, retest, concession, downgrade, or reject path stated before review
04 · BATCH IDENTIFICATION
Keep the result connected to the material.
A lot code should be unique, readable, and carried through sample labels, reports, packing marks, and release records.
PROPOSED FORMAT · EXAMPLE ONLYSRC-YYYYMMDD-###-FMT
Supplier or source reference · process / packing date · unique sequence · format code. Final structure must match the confirmed processing and packing route.
- 01SENESA order / enquiry reference
- 02Supplier and processing reference
- 03Product format code
- 04Processing or packing date
- 05Batch / lot sequence
- 06Quantity and pack configuration
- 07Sample IDs and relationship
- 08Inspection / report IDs
- 09Treatment status if applicable
- 10Release decision and approver
05 · PORTABLE WORKSHEET
Take the framework into your buyer review.
The PDF contains the same trust boundary, product definitions, control matrix, method checklist, grade fields, lot dossier, evidence pack, and buyer sign-off area.
LOCAL DRAFT · NOT A PRODUCT GUARANTEE OR CERTIFICATE OF ANALYSIS